Find out about the features TextArea fields have for saving and searching conversations, comments and other big chunks of data.
1. Add a Date & Time Stamp When Someone Adds Something New
Use the Annotate feature to add a date & time stamp that includes the user's name when new information is added to the field. This makes it easy to follow the conversation where multiple people have commented. The annotation can be done automatically or manually.
2. Add Instructions for a Field
The Instruction Text feature allows you to provide information to your users within the field. These instructions can be configured to disappear when the user clicks on the field to enter data.
3. Set an Initial Value
You can have a value saved in the field automatically. For example, if you want users to enter information using a particular format, you can save the format in the Initial Value field.
4. Protect Information That's Already in There
The Append option will protect the data that's already entered into a field. There's also an option to Show Current Text so the user entering new information can see what was added previously.
To configure the properties described above, use the link below that corresponds to the page where the field is used:
- TextArea Field Properties for Add, Edit or Submit Pages
- For fields shown during the Task operation, use the steps in the Defining Task Fields Help section. Then, refer to the section Task Field Properties for TextArea Fields
5. Do a Key Word Search
You can search the data for key words on the Search Page.
6. Search for Fields That Are Empty
Advanced queries have the option to search for fields that don't have data entered using the is empty option for TextArea fields.
