Show/Hide Fields in Emails

Choose which fields are displayed in email notification messages.

You control which fields are included in the body of the email notification messages sent from Tracker. They are configured by user group so you can include/exclude fields based on who's receiving the message.

Make Changes to the Fields Included in Email Notifications

1. Login as Admin and click on the Admin icon.
2. Click on the Fields link.
3. Locate the field you want to include or exclude from email notifications. Check the Forms column. If this field is on more than one form and you only want to change it for one form, use the Multiple Forms steps instead.
4. Click on the Edit button to the left of the field.
5. Scroll down to find the Email Visibility field. Hold down the Ctrl button on your keyboard as you select the user groups that should have this field included in the email notification message. Or, de-select user groups who should not see the field included in the email message.
6. Click OK to save the changes.

Fields Included in Multiple Forms

If a field is included on more than one form and you only want to make changes for one form:

1. Login as Admin and click on the Admin icon.
2. Click on the Fields link.
3. Locate the field you want to include or exclude from email notifications.
4. Click on the Forms button to the left of the field.
5. Click on the form, then click on the Edit button.
6. UNcheck the box for the option Use Global Field Properties.
7. Scroll down to find the Email Visibility field. Hold down the Ctrl button on your keyboard as you select the user groups that should have this field included in the email notification message. Or, de-select user groups who should not see the field included in the email message.
8. Click OK to save the changes.